For Teams
Nobody's License Lapses on Your Watch
Keep Licensed gives group practices and agencies one place to see every clinician's license status, renewal dates, and continuing education hours. Your clinicians keep their own records. You get the visibility.
Email info@keeplicensed.com and we will set up your team for you.
Built for clinical directors, practice managers, and the HR and compliance people who get the call when a license is in trouble.
Every License, One View
The same tracking each clinician already uses, rolled up so you can see the whole team at once.
All your team members in one place
Every clinician's license status, renewal date, and hours completed, in one list. Whoever needs attention first sits at the top.
Staff keep their own records
Invite staff by email. Each clinician joins with their own account, keeps it if they move on, and stays the one who attests to their board. Nothing to re-enter on your side.
Read-only visibility, certificates included
See every license, every course, and every certificate file, without being able to change any of it. Run an audit-ready export for any member whenever a board or a payer asks.
A monthly digest plus urgent alerts
Each month you get who needs attention, renewals in the next 90 days, and items awaiting review. In between, an alert goes out when a license is close to renewal (90, 60, or 30 days out, as each admin chooses) and still short on hours, or a renewal date passes with hours outstanding.
Add in-house trainings once
Ran a training that carries CE credit? Enter the course once, pick the attendees from your team members, and each person gets it in their own queue to confirm. No chasing certificates afterward.
Up and Running in an Afternoon
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Step 1
Get in touch
Tell us your team's name and who will manage it. We set it up for you. If you hold a license yourself, you can track it in the same account. If you do not, you skip straight to your team members.
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Step 2
Invite your staff
Paste in email addresses. Each person gets a link, sees exactly what you will be able to view, and joins with a new or existing Keep Licensed account.
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Step 3
Watch your team members fill in
As clinicians accept, their licenses and hours appear. From then on the digest and alerts do the remembering for you.
Clinicians Own Their Records. You See Them.
That split is the whole design. It is what makes staff comfortable joining, and it is what keeps your records clean when people come and go.
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Visibility starts when they accept. Creating a team shows you nothing until a clinician joins. Nobody is added without saying yes.
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The clinician confirms every entry. Anything you add lands in their review queue marked as added by your team. They are the ones attesting to the board, so they sign off.
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Departures are clean. When someone leaves, your live view ends that day. You keep a frozen record of their status through their last day, including an audit-ready export. They keep everything they earned.
Priced per Seat
Every member of your team is one seat. Pending invitations cost nothing until they are accepted.
Contact us about team pricingTell us roughly how many clinicians you have and we will send a quote the same day.
Know Where Every License Stands
Get in touch, invite your staff, and stop finding out about renewals the hard way.
Get in touch to set up your teamOr write to info@keeplicensed.com and a person will reply.